Saudi female only
Qualified candidates are welcome to send their CV in English to the below email:
careers-ksa@savills.sa

Job requirements

EXECUTIVE ASSISTANT

- Assist in day-to-day operations
- Manage diary, schedule external/ internal meetings, prepare agendas, Minute meetings & follow up on action points
- Book all travel & accommodation when required
- Prepare, proof and/or edit correspondence, communications, presentations and other documents
- Answer calls, handling in a professional and efficient manner, ensuring messages (if any) are forwarded to the correct individuals.
- Expense reports
- Ad-hoc Reports
- Undertake projects as and when required


OFFICE MANAGEMENT

- Create and maintain an efficient filing system.
- Organise events & activities such as office parties, breakfast presentations and social events
- Office related contract review
- Meeting Room management
- Monitor Driver's Daily Schedule
- Monitor Office Assistants/Receptionists duties and responsibilities
- Attend to visitors if Office Assistant/Receptionist is unavailable.
- Manage the contractors for office maintenance (HVAC, plumbing, lighting, printers, cleaners)
- Recycling – arrange company to collect any recyclable materials
- Coordinate with regional IT team for office/staff requirements
- Internet & Comms - liaise with suppliers regarding issues, monitor bills & contract expiry.
- Monitor and update IT Device Movement Tracker
- Obtain quotations as per best practice, prepare LPO’s
- Pantry and Stationery supply and inventory
- Office cost saving initiatives.
- Prepare business letters.
- Partner with HR to update and maintain office policies as necessary
- Provide general support to visitors
- Coordinate with IT department on all office equipment
- Assist in filling various RFPs.

Skills, Knowledge and Experience
• Saudi Female is a must
• Fluent in Arabic and English
• Educated to Bachelor`s degree level
• At least three years’ experience in a similar EA or Office Management/ Administrative role
• Well-developed interpersonal skills, ability to build and sustain relationships with clients and colleagues
• High level of written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Ability to work on own initiative and have a proactive, positive approach
• Able to be flexible if required regarding administrative cover in the office
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
• Discretion and understanding of confidentiality issues