Vacant Position In AMIANTIT CO. (Employees Relation representative

وش ذنبي · #1 (**permalink**) 14-08-2012, 06:46 PM

Vacant Position In AMIANTIT CO. IN DAMMAM CITY.
Only for Saudi
Employees relation representative
Duties & Responsiblities

PLEASE READ THE GUIDANCE NOTES BEFORE AND
WHILE COMPLETING THIS JOB DESCRIPTION

* JOB PURPOSE

Tracking of departmental and company measurements that support the accomplishment of the company’s strategic goals. Perform and coordinate an office’s administrative activities and storing, retrieving, and integrating information for dissemination to staff and clients. Perform a variety of administrative and clerical duties necessary to run an organization efficiently.

Update Official Documents:

Update Employee’s Master Data, vacations, annual ticket information, annual housing allowance and Iqama Passport information, Bank details in SAP.

Keep the same information in Excel sheet and daily update for quick reference and to obtain reports such as Iqama, passport expiration, and vacation balance report.

Enter newly hired employees information such Iqama, Passport, Gosi, Work permit, etc.

Keeps employee records up-to-date by processing employee status changes in a timely manner.

Maintains personnel files in compliance with applicable legal requirements.

Assist employees with any benefit claim issues or concerns.

Official Document Issuance:

Coordinate with Government Relation Rep. / Security Department to arrange issuance of Iqamas/ ID Cards, Vehicle Stickers etc where applicable for company employees and contractor *******.
Prepare necessary papers for renewal official documents such as Iqama, vehicle registration, work permits, company ID’S etc and update in system after renewal.
Prepare and forward necessary documents to governme relation rep. for obtaining exit/re-entry visas, family visa, visitor visa, exit visa, telephone /cellular phone, etc connections. Attestation of documents from chamber of commerce ministry of foreign affairs, ministry of commerce and traffic police offices etc.

Keep update Employees Personal file/Official documents etc and keep them under safe custody.

Loans:

Vacation advances, House rent allowance, Salary loans, emergency loans etc, obtain approval of concerned and forward to Finance Department for payment.

Payroll Process

Enter time sheets, Over Time, Deduction, cost distribution simulate, Release, Start, Print Bank transfer Report, Payroll Register, and send to Finance Department and arrange transfer to concerned Banks in employees accounts.

Check Contractual Manpower invoices, Telephone/ cellular Phones, All kind of Expense Reports, obtain approval of concerned and forward to Finance Dept for payment.

Termination payment:

On finalization of termination/resignation documents obtain clearance from concerned
Departments prepare final settlement and forward to Finance Department for payment.

Private Insurances:

Prepare necessary documents for insurance coverage of property all Risk, Motor Private/Commercial, Equipment all Risk, Group personal accident, House Holds, Workmen Compensation etc. and forward to Concerned through Finance Department for coverage. In case of any accident prepare necessary claim and forward to Insurance Company for compensation.

GOSI:

Prepare necessary documents for coverage of all newly hired employees and forward to GOSI office for registration. Prepare monthly subscription details, and arrange payment through Finance department. In case of job related accidents, prepare/forward necessary document to GOSI office.

Support Services Department:

Coordinate with communication dept. for Air Travel booking and other arrangements as needed. And prepare necessary document for Ticketing, /Transportation arrangements for official assignments.

Contractual Manpower

In Co-ordination with concerned department, arrange/supply manpower to services/civil department to meet with their requirement.
Check Contractual Manpower invoices, Telephone/ cellular Phones, All kind of Expense Reports, Al-Gossaibi Catering etc, obtain approval of concerned and forward to Finance Dept for payment.

.Reports

Prepare monthly Department activity reports that are necessary to carryout the functions of the ER. Department. Prepares periodic reports for management, as necessary or requested.

REQUIRED KNOWLEDGE, SKILLS & EXPERIENCE *

GRADUATE IN ANY FACULTY.

GOOD ENGLISH & ARABIC KNOWLEDGE.
THREE OR TWO YEARS EXPERIENCE IN SIMILAR LINE OF RESPONSIBILITY.
MOTIVATED, RESPONSIBLE AND RELIABLE.
KNOWLEDGE IN WORD, EXCEL, POWER POINT, SAP ETC.