TARIK ALIREZA CONSULTING ENGINEERS JOB DESCRIPTION
Job Title
: EXECUTIVE SECRETARY
Department
:
Administration
Direct Supervisor
:
Senior Admin. Assis.
JD Last Update
:
January 2018
JD Number
:
TAA-JD-021
1.
Job Purpose:
Liaison coordination and cooperation with Administrative manager for the realization of staff assigned duties; planning, organizing, and implementing of administrative systems.
2.
Duties & Responsibilities:
 Answer phone calls and redirect them when necessary
 Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
 Prepare and disseminate correspondence, memos and forms
 File and update contact information of employees, customers, suppliers and external partners
 Support and facilitate the completion of regular reports
 Develop and maintain a filing system
 Check frequently the levels of office supplies and place appropriate ******
 Make travel arrangements
 Document expenses and hand in reports
 Undertake occasional receptionist duties

3.
Education:
Related Degree
4.
Work Experience
Five years.
5.
Functional Knowledge:
 Proven work experience as a secretary or administrative assistant
 Familiarity with office organization and optimization techniques
 High degree of multi-tasking and time management capability
 Excellent written and verbal communication skills
TARIK ALIREZA CONSULTING ENGINEERS JOB DESCRIPTION
6.
Functional Skills:
 Excellent report writing skills.
 Integrity and professionalism
 Knowledge in Microsoft office package (Outlook, Excel, Word etc…)
7.
Work Ethics:
Operates within the Company's policies, procedures and practices,
8.
Specialized Trainings Required (if any):
9. Disclaimer Statement
This job description indicates the general nature of work expected of the individual without being limited to its content. It is not designed to contain a comprehensive listing of activities, duties or responsibilities required of the individual. Incumbent may be asked to perform other duties as required.
10. Approvals:
Prepared by:
Date:
Reviewed by:
Date:
Approved by:
Hamdan@taaconsult.com
Date: