If you are A Saudi Female with Very Good English Command , with Positive attitude and great passion for work and previous experience as Office Manager or Executive Assistance, please send your CV to the below email
careers-ksa@savills.sa


The Job Description:
The Executive Assistant (EA) / Office Manager will report directly to Head of Saudi Arabia, providing administrative support and running the day-to-day office operations.

Key Responsibilities
EXECUTIVE ASSISTANT

- Assist in day-to-day operations
- Manage diary, schedule external/ internal meetings, prepare agendas, Minute meetings & follow up on action points
- Book all travel & accommodation when required
- Prepare, proof and/or edit correspondence, communications, presentations and other documents
- Answer calls, handling in a professional and efficient manner, ensuring messages (if any) are forwarded to the correct individuals.
- Expense reports
- Ad-hoc Reports
- Undertake projects as and when required


OFFICE MANAGEMENT

- Create and maintain an efficient filing system.
- Organise events & activities such as office parties, breakfast presentations and social events
- Office related contract review
- Meeting Room management
- Monitor Driver's Daily Schedule
- Monitor Office Assistants/Receptionists duties and responsibilities
- Attend to visitors if Office Assistant/Receptionist is unavailable.
- Manage the contractors for office maintenance (HVAC, plumbing, lighting, printers, cleaners)
- Recycling – arrange company to collect any recyclable materials
- Coordinate with regional IT team for office/staff requirements
- Internet & Comms - liaise with suppliers regarding issues, monitor bills & contract expiry.
- Monitor and update IT Device Movement Tracker
- Obtain quotations as per best practice, prepare LPO’s
- Pantry and Stationery supply and inventory
- Office cost saving initiatives.
- Prepare business letters.
- Partner with HR to update and maintain office policies as necessary
- Provide general support to visitors
- Coordinate with IT department on all office equipment
- Assist in filling various RFPs.






COMPLIANCE

- ESG coordinator
- Internal Admin Audits
- Anti-Money Laundering / Know Your Client Tracker / Monitor AML Due Diligence Request
- Manage assessments required by UK / Regional teams

BD & CLIENT RELATIONS

- Manage client relationships and deal effectively with all employees and external business contacts while conveying a positive, service-oriented attitude
- Responsible for website information to be up to dated
- Assist with social media tasks when required
- Client Database Management